Case study

FinTech Company: UiPath to Microsoft Power Automate

Company

Industry

FinTech Company

Offering

UiPath to Microsoft Power Automate

Impact

  • Saved up to $90,000 on licensing costs
  • Reduced IT overhead
  • Expanded automation capabilities
  • Leveraged the client's existing Microsoft ecosystem
The challenge

The finance company faced several pressing challenges that prompted their automation platform transition:

  • Cost Efficiency Imperative: The client needed to eliminate the high licensing and support costs associated with UiPath, which were exceeding $90,000 annually.
  • Critical Process Dependency: The automation supported one of their most critical accounting processes—matching trade confirmations from counterparties to internal systems—making any transition inherently risky.
  • Technology Consolidation: The client sought to fully leverage their existing Microsoft Power Platform investment, which was already being used for reporting, dashboards, and other automations.
  • Aggressive Timeline: To avoid renewing UiPath licenses for another year, the entire migration needed to be completed in less than 8 weeks.

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The solution

Our team implemented a comprehensive solution that not only replaced but also enhanced the existing automation framework:

  • Microsoft Power Platform Integration: We developed a robust solution leveraging Power Automate, AI Builder, and Microsoft 365 tools (Outlook, SharePoint, Excel) to create a seamless end-to-end process.
  • Enhanced Document Processing: AI Builder's document processing capabilities were employed to extract critical information from various trade confirmation formats.
  • Cloud-Based Architecture: The solution was migrated from on-premises VM-based desktop flows to cloud-based automation, reducing infrastructure dependencies.
  • Process Improvements: Beyond simple migration, we enhanced the automation with:
    • More robust error logging and exception handling
    • Intelligent notification system based on matching results
    • Support for additional document formats (PDF, CSV, Excel, HTML)
    • Streamlined workflow to optimize processing efficiency

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Results

The migration delivered significant and immediate benefits for the client:

  • Cost Savings: Eliminated UiPath licensing and support costs, saving over $90,000 annually.
  • Reduced IT Overhead: Shifted from managing on-premises VMs to utilizing Microsoft's cloud infrastructure, freeing up IT resources.
  • Expanded Capabilities: Enhanced the automation to handle more document formats (PDF, CSV, Excel, HTML), increasing the percentage of trade confirmations processed without manual intervention.
  • Time Efficiency: Returned valuable time to the trading desk by expanding the scope of automated matching, reducing manual review requirements.
  • Strategic Alignment: Successfully consolidated technology platforms, leveraging FHLB's existing Microsoft investments and simplifying their technology ecosystem.

The project demonstrates how strategic automation platform decisions, when executed properly, can deliver both immediate cost savings and long-term operational benefits.

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